St. Stephen's School Courtyard


at St. Stephen's

One of Europe’s premier international schools, St. Stephen’s offers a challenging academic program with outstanding individual support in a small, supportive community.

The school was founded in 1964. Current enrollment is 300 students with 57 nationalities represented in the student body. There are more than 50 faculty with an average tenure of 10 years. The school operates a generous professional development budget, including a sabbatical and several teaching awards, to ensure all teachers are continuously developing their craft and model lifelong learning. In addition, there are over 20 administrative staff members.

St. Stephen’s School is committed to rigorous child protection procedures and protocols and fully complies with Italian and US law as well as the Council of International School recommendations.

All new hires undergo a comprehensive vetting process, including criminal background checks from countries lived and worked in as well as calls to former employers.

Job Vacancies

Under the direction of the IBDP Coordinator, performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures. The assistant greets and interacts and works cooperatively with staff, students and parents, and performs other related duties as assigned.


Knowledge and Skills

  • Knowledge of Google suite essential
  • Knowledge of spreadsheets essential
  • Knowledge of MS Office essential
  • Excellent interpersonal communication skills
  • Proficient in using computers

Personal Qualities

  • Desire and ability to work with teenagers
  • Willingness to take on additional responsibilities as assigned
  • Have a sense of humor


  • Diploma/Degree
  • Experience as an administrative assistant
  • Written and oral fluency in English and Italian (desired)


  • Organize, coordinate, schedule and perform a wide variety of clerical and other office functions and activities as required
  • Provide administrative assistance to IBDP Coordinator
  • Prioritize and schedule work and assignments to assure efficiency and effectiveness and meet established timelines
  • Make, schedule and arrange appointments, meetings, conferences (including facility and catering requests)
  • Organise and maintain student records
  • Upload student data to ManageBac and IBIS systems
  • Pay invoices, and organize budget and financial material to maintain accurate records
  • Communicate in a positive and effective manner with staff, administration, students, parents and/or visitors
  • Provide information over the phone or in person to parents, students or school personnel as appropriate
  • Help facilitate orders and professional development bookings
  • Provide support for IB testing (mocks and actual exams)

Substitute Teachers